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Educators: Routine records
Educators: Routine records

Viewing, downloading/exporting and printing routine records

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Written by Support
Updated over a week ago

In this guide learn about:

How long routines stay on Storypark

Routines are saved indefinitely on Storypark, i.e. they are not deleted unless an educator chooses to delete them. This applies even after a child leaves your service or their profile is deleted.

How to view past routines

For record keeping, this means you will be able to look at all routines ever created since your service started using this feature. Select the date you are interested in from the calendar and see that day's recorded routines:

Exporting routine records outside of Storypark

If you need a copy of routine records to keep outside of Storypark, these can be exported as a .CSV file from your service's Reports page. The export is sent via email and you can then save the files to a hard drive and/or print them from there.

On the Reports page, tap on Routine export:

Use the drop-down menus to customise the routines you need to see in the exported file. Select from all routines, or just one routine type, one day or a date range, your whole service or one particular room and by a single child, multiple children or all children.

Once you've set the fields and tap the Export CSV button, the records will be sent to the email address you are currently logged into Storypark with.

Note: The exported routines file will expire after thirty days. This means you must download it from the email within thirty days of receiving it.

If the export has been successful, you'll see a green banner appear at the top of the page:

If the export was unsuccessful, you'll see a red banner at the top of the page, with some troubleshooting information:

Selecting a date range
You can select one day, or a range of dates. Tap the arrow next to the date to bring up a calendar. The calendar will go back as far as the first routine recorded at your service. To select a date range, tap the start date and then the end date:

Note: The current day's date will stay circled in blue, even if it isn't included in the selected date range.

Printing routine records

Some services may want to print a day's routines, as they appear on Storypark. You can save a webpage with routines as a PDF for a digital record and then also print this if you require a physical copy.

Note: The steps listed below cover how to save a webpage as a PDF using Google Chrome - these steps will differ slightly depending on which internet browser you are using to access Storypark.

Save a webpage as a PDF:

  1. Right-click in your browser window and select print in the pop-up menu:

  2. This will open a window with print settings and a preview of the webpage you will be saving as a PDF

  3. Under Destination, select the option to Save as PDF

  4. Tap Save and select the name and location of where you would like to save your PDF, you can then keep this PDF saved as a file on your device or print the PDF.

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