If your service has access to Storypark: Chapter 2, this article may not be relevant to you, and you should visit this article instead.
❓Unsure if this applies to you? Find out more on the Storypark Chapter 2 article, or contact us at hello@storypark.com.
In this guide learn about:
What are routines?
Routines help you keep track of the everyday care moments, food, toilet, sleep and sunscreen, that matter to children and their families. Educators can record these for any child at your service.
On the Storypark website, you'll find the Routines tab on the centre page, in each room, and on a child's profile.
Children are listed alphabetically, with each child's most recent record visible. Tap a child's row to expand it and show all of their routines recorded for the day.
Note: If you're part of a multi-site organisation on Storypark, you may not have access to this feature. We need permission from your organisation's head office to turn it on for your service.
Setting children's regular days
You can set which days a child usually attends your service. Once you've done this, the routines tab will filter to show only those children each day.
From the centre's routines tab, tap Set regular days.
This displays all children at your service, with each day of the week (Monday to Sunday) available to select.
Tap each day individually, or use the select / deselect all checkboxes at the top to mark every child as usually present.
If you have many children at your service, you can also do this by room. Tap into the drop-down menu to select a room.
Once you tap done, children who are usually present appear at the top when you record a new routine. Children who aren't usually present appear beneath them under show others, and can still be selected if needed. You can update regular days at any time by tapping back into Set regular days.
Note: This reflects regular days rather than specific bookings. It isn't intended as a replacement for managing attendance.
Recording and sharing routines
Watch how to record routines:
You can add a routine using the Add record button from the Routines tab on the centre page, in a room, or on a child's profile. You can also add one from the main + Create navigation while you're anywhere in the app.
Select the type of record you want to add.
Select a single child, multiple children, or all children. Tap a child again to de-select. You can filter the list by centre or room, and search for a child's name within the selected group.
Tap Next, then add more specific details, which apply to all selected children. The date and time default to now, but you can change them to reflect a routine that took place earlier. Each type has preset options, with one choice from each set. For example, a food record takes either Food or Drink, one meal or snack type, and one amount. There's also space for any comments or observations.
Tap Add records. The routine publishes to each child's profile and is shared with the child's guardians.
Note: Guardians need to be an Admin for the child to see routines.
To record for one particular child from the routines page, you can also tap the + next to the child's name and choose the routine type there.
Adding a record from a child's profile
If you're already on a child's profile, you can record a routine without navigating away. Open the profile, select the Routines tab, then tap Add record.
Choose the record type: food, toilet, sleep, sunscreen or other.
Add the details. The date and time default to now, but you can change them.
Tap Add records.
The record saves straight to the child's profile and is shared with their guardians, just like a record added from the centre routines page.
The other routine
Aside from food, drink, toilet, sleep and sunscreen, you can record any other routine by selecting other from the menu of routine types. Other suits routines like outdoor time, first aid, daily bag, or temperature checks. It's freeform, so each time you record it, fill in the routine title and any specific details.
Discuss with your team how you'll use this beforehand, so you can standardise the use of this routine across your service.
Viewing routines
You can view routines from the centre's page, in each room, and on a child's profile.
Filtering by routine type
By default you see all routines recorded on the given day. To filter, tap the type you want to see. Tapping toilet, for example, shows only that day's toilet routines.
Expanding routines
By default you see only the latest routine recorded for each child. Tap the arrow at the end of a child's row to show all their routines for the day.
Tap Show all to see all children's routines for the day.
Editing or deleting routines
You can edit any published record using the pencil/edit icon next to the routine.
To edit, make your changes, then tap Save.
To delete, tap Delete, then confirm. Records are edited or deleted one by one, even if they were entered for multiple children at once.
Deleting a record can't be undone.
What families see
Family admins see new records for their own child or children as soon as they're entered, though they won't receive notifications. They can view these in the Storypark Families app or on the Storypark website.
The sleep check routine can only be viewed by educators. Families won't see an update in the routines tab for sleep checks, but they can see when the start and end of sleep routines are recorded.
If you're recording routines for the first time for a child, their family may need to log out of the app and back in to see the routines tab appear.
Tip: Set expectations with families about whether routine information is updated as it happens, or by the end of the day.
FAQs
How long are routines kept on Storypark?
Routines are saved indefinitely and aren't deleted unless an educator deletes them, even after a child leaves your service. For more on viewing past routines and keeping records, see Educators: Routine records.
Can I export or print routines?
Yes. You can export routine records as a CSV from your service's Reports page, and save a day's routines as a PDF to print. See Educators: Routine records for the steps.
Why can't a family see a child's routines?
A family member needs to be an Admin for the child to see routines. If it's the first time routines have been recorded for that child, they may also need to log out and back in for the routines tab to appear.
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