When you first set up your early learning service, you can upload multiple children really quickly. Just follow the steps below.

If you use a CCMS tool, you can also export the children data and import it into Storypark. You'll need to first names, last names, date of births, gender and optionally, rooms in order to upload the data to Storypark.

1. Go to your early learning service's ‘Children' page.

2. Find the ‘Add new child’ link and under this click ‘or add multiple children’.

3. Under ‘Step 1’, download and open the spreadsheet template provided.

4. Under ‘Step 2’, begin adding your early learning service's children to the template on row 2 (underneath the headings), making sure to follow the format provided exactly. 

Make sure the dates are entered in the format DD/MM/YYYY. If your format differs or the field is left blank, it will result in an error. North American (YYYY/MM/DD) or Japanese users (MM/DD/YYYY) who have exported from another system will need to change the format of the Birthday column to UK or Australia.

In Excel, select the cells you want to format and press CTRL+1. On a Mac, press Control+1 or Command+1. In the Format Cells box, tap the Number tab then in the Category list, tap Date. If you want to use a date format based on how another language displays dates, pick the language under Locale. Learn more about using Excel.

Or, Learn how to do it using Google Sheets

When you’ve finished click ‘Save’ – it must be saved in the same format provided (a .CSV file).

5. Under ‘Step 3’, click the ‘Choose file’ button and find the template you’ve just edited (check your computer’s ‘Downloads’ folder if you can’t find it).

6. Click the ‘Import’ button and wait for the children to be imported.

Each time you add multiple children, make sure you download a new blank template rather than reusing an existing one with children already added, so you don’t create duplicates of the children.

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