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Network admins: Finding your way around educator portfolios
Network admins: Finding your way around educator portfolios

A short guide to help you get started with key features explained.

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Written by Support
Updated over a week ago

This article is for administrators of a group of services on a 'network' account, and who've subscribed or are trialling Storypark's premium Educator Portfolio platform.

What is an educator portfolio?

A Storypark educator portfolio is an educator's own space that travels with them throughout their career, from studying to a placement to teaching to mentoring. Their portfolio will connect with your organisation while they work with you, but at its heart it is their own space, and will grow as they grow.

Storypark's educator portfolios are designed to help your organisation to:

  • Support ongoing capability development to strengthen quality practice, consistency and impact across your organisation

  • Promote ongoing reflective and intentional teaching that improves outcomes for children

  • Align educators with your purpose and goals

  • Enable your professional learning and development to go further, to be reinforced and collaborative

  • Streamline important processes such as appraisals and accreditation

  • Set, work towards and save evidence against educator's goals

  • Enable more collaboration between educator and their managers, mentors and peers

  • Each educator to have their own space they feel proud of

  • Keep everything in one place, removing the need for multiple platforms and trainings.


How do I find our educator portfolios?

You'll find a list of all educator portfolios within Multi-site Management. If you haven't visited this before, or you don't yet have access, please see our article: Access Multi-site Management through your head office.

When you visit Multi-site Management you'll arrive in your Reports > Services area. Next to Services, tap Educators:

You'll see a list of all educators in your organisation, as well as the number of active plans they have in their portfolio based on each of your network planning templates (eg. Appraisal, Development, Inquiry, Goal, Meetings...)

If you see a number this is how many plans the educator has in their portfolio with that category attached.

If you see a dash (-) the educator has no plan with that category in their portfolio.

Visit a portfolio

Tapping an educator's name in your dashboard will take you to their portfolio which you can navigate and contribute to. Tapping the status of a plan will take you directly to that plan.

An educator's portfolio – key features explained

An educator portfolio is made up of Conversations, Stories, Contributors, Planning, and Reports.


This is where you'll arrive when you tap on an educator's name from Multi-site Management. It displays all plans that have been started from a network template. Learn more about educator portfolio plans.


Displays all people who can access and contribute to this portfolio. Network administrators are not shown here but have access by default. Besides network access, there are three contributor types: Manager, Direct Manager and Contributor, each with different permissions. Learn more about contributors here. For new portfolios, network administrators will need to designate Manager access. Learn how to set up contributors as Managers


Displays all conversations with this particular educator that you've started or contributed to, in a stream. Learn more about conversations.


Child stories

Displays all stories that educator has created about children at any early learning service you are both a part of. You can change the story order and filter the stories that are shown by tapping ‘Filter stories'.

Portfolio stories

Displays any portfolio story created by the portfolio owner and made visible to their contributors. Portfolio stories are private by default to the owner but can be made visible to their contributors if they click the arrow in the top right of the story preview card and select which of their contributors they'd like to give access to. Learn more about portfolio stories.


Analyse trends in the educator's teaching and professional learning by looking at how they've been applying tags to stories, over time. Learn more about reports.

Who can access a portfolio?

While each portfolio belongs to the individual portfolio owner, while they work for an organisation that manages a subscription to their portfolio, network administrators and managers have certain permissions over parts of it beyond what a standard invited contributor has.

Network administrators' and managers' additional permissions include:

  • The ability to invite, change permissions of, and remove contributors from your own network/organisation.

  • Having automatic access to plans created from your network's templates.

For more information see, Contributors and permissions in educator portfolios.


What happens when an educator leaves?

Educators can switch services within your organisation without affecting your access.

But if they leave your network completely their portfolio will now be archived and accessible by clicking Archive under Multi-site Management reports Archived tab.

An archived portfolio contains a locked version of any shared network plans the educator created while they worked within your organisation. Both you as network admins and the portfolio owner themselves will have access to these locked plans but neither of you will be able to open them unless the educator rejoins one of your services.

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