This article is for administrators of a group of services on a 'network' account, and who've subscribed or are trialling Storypark's new Teacher Portfolio platform. If you're interested in a trial, get in touch at firstname.lastname@example.org.
An introduction to planning templates
If you haven't worked with planning templates before, here's a quick summary before we begin discussing teacher portfolio templates specifically.
A planning template is a plan that is pre-populated with regularly used content such as headings and descriptive text, from which teachers can start a new plan. Templates are designed to save your teams time so they don't have to start from a blank slate every time they want to create a plan.
As a network administrator, you can create network-specific templates so that all of your teachers are planning in a consistent way and you are embedding best practice across your network.
When you create a planning template, you can choose whether it is a 'Service template' or an 'Educator portfolio template'.
- Service templates can be accessed by any teacher in a service and are generally used for service-wide planning, room planning or child planning.
- Teacher portfolio templates can be accessed by individual teachers and their managers within their own portfolios and are generally used for their own capability development. We'll be discussing teacher portfolio plans in this article.
Accessing your network planning templates
To access your network planning templates:
- Visit your network dashboard
- Click on Network setup in the blue bar at the top of the page
- Click on Planning templates just beneath this.
This page lets you create and select the network planning templates you wish to make active across all your services. There are three main areas on this page:
- The bottom left list, 'Head Office templates' displays every template in your head office and can only be seen by network administrators. This list is made up of both service templates and teacher portfolio templates. You can select templates from this list that you want to apply or 'make active' across all your services.
- The top left list, 'Active templates', displays any planning templates (service and teacher portfolio templates) that you've made active. These templates can be accessed by all your services/teachers.
- The area on the right displays the template name, the status (Active or Inactive), the type (Service or Educator portfolio), a snapshot of what the template looks like, and buttons to Activate/Deactivate and Edit template.
Create a network-wide teacher portfolio planning template
- Click 'New template' in the Active templates list.
- From the dropdown, select 'Educator portfolio template':
3. A new blank Teacher portfolio template will open:
4. Click on 'Template settings' and name your template:
5. Add any headers and content to your template. Learn how to build your plan here.
6. Once your template is ready click 'Save and exit'.
Activating your network templates
To make a planning template active and available to all of your teachers, select the template name in the bottom left list under 'Head Office templates' and click the 'Activate' button on the right.
You'll template will now be listed on the left under Active templates and can now be seen and used by all of your teachers.
What your teachers see
Once a network template has been activated it is available to all teachers in their own portfolios. Now, whenever a teacher creates a new plan in their portfolio, they'll see any teacher portfolio templates you've created and activated in their displayed list of available templates.
See Create a teacher portfolio plan to understand what teachers see when they start a plan.
Deactivating a template
To deactivate or remove access to a template from all your teachers, select the template name in one of the lists on the left and click the 'Deactivate' button.
Your template will disappear from the 'Active templates' list. It now can't be seen or used by any of your teachers in their portfolios. Your template will still be listed under 'Head Office templates' so you can choose to activate it again at any time.
Updating a template
At times you may wish to change or update one of your templates to bring it into line with latest thinking, curriculum changes or best practice.
You can only access teacher portfolio templates from your network dashboard. Unlike service planning templates, they do not show in your Head Office service planning area.
Editing a template will not affect any plans that were started from that template.
If you edit a template from your network dashboard, your changes will be applied in real time. So that a teacher does not start a plan from a template that you're in the process of updating, it's best to either make changes at a time when your teachers are unlikely to be creating new plans, or start a new plan and then when you activate it, deactivate the outdated one.