In this guide learn about:
Sharing a draft story
Unsharing a draft
Transferring editorship of a draft story
Collaborate: Share a draft story
Educators can share their drafts with anyone else connected as an educator to their centre. Sharing a draft gives the recipient view-only access.
Sharing a draft
Create and save a new draft or access an existing one from your Draft stories folder. From the story's preview, tap the three dots ... button at the bottom right-hand corner:
Select share draft from the drop-down menu and select one, multiple or all educators to share view access with by tapping on their names. For services with a lot of educators, use the search bar to narrow down the selection. Individual educators can be selected and deselected by clicking on their names:
Press the Done button to confirm the selection, this will automatically send an email and in-app notification to the selected viewers. They'll now be able to view the draft story under their Shared with me tab.
Unsharing a draft
Find the existing draft in the Draft stories tab. From the story's preview, tap the three dots ... button at the bottom right-hand corner:
Select share draft from the drop-down menu and deselect one, multiple or all educators by tapping on their name to unshare view access with. For services with a lot of educators, use the search bar to narrow down the selection. Individual educators can be deselected by clicking on their names or use clear all to remove everyone at once.
Press the Save button, this will automatically send an email and in-app notification to the deselected viewers to let them know they can no longer view the draft.
Collaborate: Change the editor of a draft story
Educators can transfer editorship of a draft with anyone else connected as an educator to their centre. Transferring editorship of a draft changes the story's author and passes over access to another educator to edit, delete, share and/or publish the story.
There is no limit to the number of times editorship of a draft story can be transferred - this means it can be used to:
reflect multiple perspectives of educators within one story
pool knowledge of a child's learning and development, evolving stories as a teaching team
pass stories by part-time staff or those going on leave onto others for completion in their absence
provide mentoring among peers or across teams
Changing editorship of a draft
Create and save a new draft or access an existing one from your Draft stories folder. From the story's preview, tap the three dots ... button at the bottom right-hand corner:
Select Change editor from the drop-down menu to choose a new editor for the draft - note, only one educator can be selected. For services with a lot of educators, use the search bar to narrow down the selection. Individual educators can be selected and deselected by clicking on their names:
Press the Done button to confirm the selection, this will trigger a pop-up warning to confirm the choice to transfer editorship of the draft (as it means loss of edit access).
Once confirmed, the new editor will be automatically sent an email and in-app notification advising the change of editorship. They'll now be able to view, edit, publish and/or delete the draft story. The draft story will appear under the My drafts tab on their end.
The educator who has passed on the editorship of the draft story will automatically have view-only access to the draft story. Note: The new editor can remove their access if they wish.
