This article is for those who are trialling or have subscribed to Storypark's new Teacher Portfolio platform. If you are interested in testing Storypark's new Teacher Portfolio platform, add your details here. Learn more here: Old VS new teacher portfolios – what’s the difference?

Getting your team ready for Educator Portfolios

Educator Portfolios are making it easier for managers and their teams to see at a glance the information that is important to them about their day-to-day teaching practice. Every educator has their own homepage or dashboard where you can see their current and past cycles, their focus areas and their activity.

Learn more about goal cycles and reviews

Ensuring you have the right access

Before continuing, you first need to make sure that you have been added as the manager for each member of your team. To do this, check out your profile in the lefthand navigation drawer. If you tap on Teacher portfolios and you see Dashboard you have been added as a contributor.

Tap on anyone listed, find their Contributors page and look at your contributor status there. If it doesn't say 'Manager' or 'Direct Manager' you'll need to ask a network admin or another manager contributor to change your status for each member of your team.

Learn more about manager contributors here:

Contributors and permissions in teacher portfolios

An introduction for Managers

Ensure each team member has the correct cycle and goals

To get people set up, the relevant cycle must be assigned to each member of your team. Only a Manager can assign cycles. To do this, select a person and go to their home page. Click the New cycle button on the right side of the screen.

A window will open where you can see all available cycles.

A cycle consists of a list of focus areas or 'goals' that are collected together within groups – generally so that each role within your organisation can have a tailored set of goals specific to that role. So under each cycle, you may see a list of roles or you may just see a single option if the goals are the same for everyone.

Select the appropriate cycle/group from the list and tap the Assign cycle button.

Assign multiple cycles or changing roles

You can assign more than one cycle to each person, eg. an Induction and a Professional growth cycle, but you can’t add the same cycle more than once, even if it's for a different role. To switch a cycle to a different role, you will need to delete the existing cycle for that person. Be careful doing this though because if someone has already started working within a cycle and making links to each goal, these links will disappear for them. Once a cycle is deleted and a new cycle is assigned, that person will then need to relink everything, as links do not carry over between cycles.

What access do I have to the portfolios of my direct reports?

Storypark recognises the need for a private space for people to do their own work and reflection. We also know how important it is for managers to be able to see the work that their people do, so that they can provide support or mentoring where needed. With this in mind, each educator portfolio has public and private areas:

  • Goal cycles are only visible to the individual and their managers.

  • Portfolio stories are private to the author by default, but the author can choose to share their stories with selected contributors.

  • Portfolio plans have flexible permissions and depending on the template settings, can be shared or kept private. Learn more about sharing in portfolio plans here.

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