The Storypark for Educators app is a companion to the website and makes it easier and faster to do the things you do most often. It helps educators to:

This guide is organised by the tabs that run along the side of the app when viewed on an iPad. The app is slightly different when viewed on an iPhone, see Storypark for Educators app on an iPhone for more information.

Home - view child profiles and their stories, moments, plans and notes

Conversations - view and create community posts and conversations

Activity - view updates across your service

My profile - check draft and pending stories and incident reports that need your approval; edit your profile, manage notifications and switch services

Create (+) - create new stories, child notes, community posts, conversations, routines, and forms and checklists.

Selecting Home shows all children in your current centre and their stories, moments, plans and notes.

Selecting a specific child shows you content related to only that child.

If your service has multiple rooms, you can view a room by tapping the select room icon and selecting the room.

This filters the children shown in the list to only those in the room. To view all content in your service, tap the select room icon, then select your service's name.

Tap on a story tile to view the full story. You can edit or delete it by tapping on the … icon.

To print a story, tap on the ... icon and select Export PDF. Choose from the print layout options, which are the same as on the website, then select Export. It takes a moment to create the PDF. Tap the share icon in the top right, then choose Print. From here, you can deselect any pages that you don't want to print.

To respond or comment on a published story, tap Leave a response at the bottom of the screen. You can add images or videos from your photo library by tapping the camera icon. To take a photo, first open an album, then select the camera.

In the responses section at the end of a story, you’ll see a count of views, loves and comments on a story. Tapping the eye and heart icons shows you a list of who has viewed or loved it.

Using the menu at the top of the app, you can also view routines, notes, plans and moments at your current service or on a specific child's profile.

To respond or comment on a moment, tap Leave a response at the bottom of the screen:

The Community section shows your communities (for your centre and rooms) and any conversations you're part of.

Any centre or room with new community posts will move to the top, and be shown in bold text. Community channels are marked with a small yellow icon:

Tap on any community post to see previous community posts, ordered by recent activity. Tap on a summary to see the full post, along with any images, attachments and responses.

The Activity section includes updates about Stories, Community posts, Conversations, Planning, Child notes, Family moments, responses and invitations that relate to you. Tap on an update to view the full details.

Currently this doesn't include updates about your Educator Portfolio, so you'll need to access them through Storypark on a web browser. You may need to pull down to refresh and see any new updates in the app.

The Me tab is where you'll find your draft and pending stories, incident reports that need your approval, your profile and notification settings, the option to switch services, and help.

​Draft stories

This is where you’ll find your drafts, created either on the website or in the app.
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Draft stories is split into My drafts and Shared with me. Any draft story you've written or those where the editorship has been transferred to you, sits under My drafts. Any drafts you've been given view access to appear under Shared with me.

Shared draft stories can be filtered by the author's name from the drop-down menu.

Educators can share their drafts with anyone else connected as an educator to their centre. Sharing a draft gives the recipient view-only access.

Create and save a new draft or access an existing one from your Draft stories. From the story's preview, tap the three dots ... button.

Select Share draft from the drop-down menu, then select one, several or all educators to share view access with by tapping their names. For services with a lot of educators, use the search bar to narrow the selection. Educators can be selected and deselected by tapping their names.

Tap the blue tick to confirm. This automatically sends an email and an in-app notification to the selected viewers. They'll now be able to view the draft under their Shared with me tab.

​Find the existing draft in the Draft stories tab. From the story's preview, tap the three dots ... button.

Select Share draft from the drop-down menu and deselect one, several or all educators by tapping their names. Use the search bar to narrow the selection, or Clear all to remove everyone at once.

Tap the blue tick to confirm. This automatically sends an email and an in-app notification to the deselected viewers to let them know they can no longer view the draft.

Educators can transfer editorship of a draft to anyone else connected as an educator to their centre. Transferring editorship changes the story's author and passes access to another educator to edit, delete, share and/or publish the story.

There's no limit to the number of times editorship can be transferred, so it can be used to:

​Create and save a new draft or access an existing one from your Draft stories folder. From the story's preview, tap the three dots ... button.

Select Change editor from the drop-down menu to choose a new editor. Only one educator can be selected. Use the search bar to narrow the selection for larger services.

Tap the blue tick to confirm. A pop-up asks you to confirm, as transferring editorship means you'll lose edit access.

Once confirmed, the new editor is automatically sent an email and an in-app notification. They'll be able to view, edit, publish, and/or delete the draft, and it will appear under their My drafts tab. The educator who passed on editorship keeps view-only access. The new editor can remove your access if they wish.

​If you're under story approval, or set up as an approver for other educators, you'll find pending stories here. If you're an admin educator at your service, you can also approve any pending incident reports here.

Manage what you'd like to be notified about, by mobile and/or email, by tapping Notification settings. Toggle each preference on or off at any time. Tapping back saves your changes.

If you belong to multiple services or centres under one account with the same email address, you can switch between them.

To change the service you're viewing, tap the Me tab, then from the left-hand menu tap Switch services. This gives you options to select the service you'd like to view.

Tap the + button in the menu to open the Create menu. It opens as a set of cards that groups everything you can create in the app, so the action you want is easy to find.

The menu only shows the options your centre has switched on, such as attendance or forms and checklists. The layout also adapts to your device, so it works whether you're on a phone or a tablet in portrait or landscape.

Learn about how to:

Create a learning story

Create a child note

Create a community post

Create a conversation

Create a routine

Create a form or checklist

You can add new learning stories from the + button by selecting Story. This will open the story editor, and the toolbar at the bottom lets you switch between the type of content you want to add.

To add images or video, select from the recent images shown, open the camera from the top of the images panel, or access all your images from the album icon (shown when the image tool is selected). Choose as many images as you like, and they'll be added in the order selected. By default, the images sit side by side. If you select an odd number, the first image is larger.

Toolbar, left to right:

Any video you upload to a story from your device can be trimmed for length. Tap the Edit button:

Press and drag on the arrows to adjust the start and end position. To preview the edited video, tap the play button at the bottom:

Tap the Use button when you are happy with the length of your video. This adds the trimmed video to your story.

Reorder your story content

Tap and hold on an image or text block to reposition it. A blue line shows where it will be placed. Position images side by side by dragging one to the left or right of another, or drag one above the other to make it bigger.

Your drafts are always saved by default when you close your story. Depending on whether your stories can be published, need to be approved, or you're approving someone else's, the top-right action will Publish, Submit or Approve and publish the story.

If you lose your internet connection while working on a story, your draft is saved on the device so your work isn't lost. Once you're back online and in the app, it saves and syncs, and you'll see it on any other devices.

You can add a new note from the + button by selecting Note.

Once posted, the note is viewable by the child's admin family members and other educators at your service.

Add new community posts from the + button by selecting Community post and selecting either your service to post to all families and educators at your service, or select a room to post to educators and families within the room.

[IMAGE - keep existing: the community post composer. Verify - if this shows the old + Create menu rather than the composer, replace it with the new menu.]

To make an urgent community post, tap the three dots to the right of your post and select Notification settings.

Then select Mark as urgent.

You can start a new conversation with other educators and/or family members by tapping the + button and selecting Conversation.

If you need to change the recipients before sending your message, tap the recipient names and unselect/reselect them.

Add new routines from the + button by selecting the type of routine you want to record.

Check out routines in the Storypark for Educators apps for further information.

If your service has forms and checklists enabled, you can create one from the + menu, grouped together in their own section. If you don't see this option, your centre hasn't switched it on and you should talk to your service admin.

To complete a form on the app:

Your submission is recorded with your name and the date and time it was completed.

Access the help centre from within the app, or tap Ask Storypark question to get in touch with the Storypark customer support team.