This article is for leaders of services who are trialling or have subscribed to Storypark's new Teacher Portfolio platform. If you are interested in testing Storypark's new Teacher Portfolio platform, add your details here. Learn more here: Old VS new teacher portfolios – what’s the difference?

Note: This guide outlines a general implementation process. The actual process may differ for each service and each teacher.

In this guide...

  1. Before you get started
  2. Attend some training with your team
  3. Understand your organisation's goals
  4. Set up contributors
  5. Get going!
  6. Monitor and support progress
  7. Learn from others
  8. Share successes


Before you get started

You don’t have to have the latest devices or technology to implement Storypark teacher portfolios, only computers and an internet connection. However, there are a few things we recommend you do before you get started.


Attend some training with your team

We recommend that everyone, either by yourself or as a team attends one of our free webinars (coming soon). Gain confidence, build capability and have questions answered. Get in touch at to see what we offer right now.

For other support resources, see Where to find help and training.

Understand your organisation's goals

Planning templates

Each network has a Storypark head office account where they can create network-wide planning templates for you to start your plans from. These might include templates for:

  • appraisals and/or accreditation/registration
  • recording professional development or continuous professional learning
  • setting and working towards goals and inquiry
  • one-to-one meetings...

Currently, planning templates can only be managed by your network's head office but we plan to offer template management to individual services in the future.

If you haven't already, we recommend you talk to your network managers to understand how they expect you to use these templates in your portfolios. 

Learning tags/sets

As well as using learning tags to link children's stories to the curriculum, learning tags can also be used to link teachers' own portfolio stories to teaching standards/criteria or another framework/philosophy.

Many organisations prefer that all of their services use the same learning sets so that they can analyse their use across their network. Discuss with your network managers whether there are any learning sets they would like you use within your teachers' portfolios.

Set up contributors

A contributor is someone who has been invited to a teacher's portfolio, either by the portfolio owner or by management, in order to support them in building their professional capability. The four types of contributors are: Network administrators, Direct Managers, Managers, and Contributors

Ask each teacher in your service to visit their Contributors page. 

Your network managers may have already assigned the managers of each teacher to their portfolios. Network managers can assign contributors 'Manager' access. This gives them management over aspects of each portfolio. 

Portfolio owners can also add contributors to their portfolio but they cannot assign them Manager access. See Contributors and permissions in teacher portfolios

Discuss with your network managers who they'd like contributing to each portfolio.


Get going!

Once everything is set up, encourage your teachers to explore and experiment. If they've been using Storypark daily for documentation and planning, their new portfolio should immediately feel familiar to them and it shouldn't take long to get acquainted and start working with it. 

If they do need any support, there is help on every page. See Where to find help and training.

Our guides, An introduction for Managers, An introduction for contributors, and An introduction to teacher portfolios introduce you to the key features and may give you some ideas for where to start practising. 

A few ideas for places to begin...


Monitor and support progress

Through your contributor dashboard, you can access activity and trends around uptake and engagement for all teachers of whom you are a contributor. Learn more about your teacher portfolio dashboard.

Learn about the different ways you can contribute to help build your team's capability.

Learn from others

Want to follow the journey as we continue to make our new teacher portfolio platform better and better? Like to hear local stories and case studies as well as blog posts from international experts? Ask your team to subscribe to Storypark's newsletter and like Storypark on Facebook.

Share successes

The fact that you’re implementing Storypark's teacher portfolios is a demonstration of your commitment to building capability, delivering quality, and deepening learning outcomes for children. This is an opportunity to build your profile, attract more high quality staff and deepen the relationships you have with current staff.

Once you've had some successes as a team:

  • share success stories and practice tips at team meetings
  • start sharing stories of impact at events/conferences.
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